Zovy Archive is a comprehensive data archiving platform that enables organizations to protect, optimize and search their electronically stored information (ESI) while automating governance processes. Powered by the Micro Focus Intelligent Data Operating Layer (IDOL) platform, Zovy Archive delivers a comprehensive and scalable archiving solution designed to help our clients meet all regulatory and legal obligations.
Controlling and managing ESI is one of the greatest challenges your organization faces. With Zovy Archive, you can control and manage more than 1,200 files formats and 400 data sources, encompassing both structured and unstructured ESI, in more than 150 languages. The Zovy Archive platform helps you address your biggest data challenges, including:
- Meeting legal, regulatory, and compliance obligations
- Reducing overall IT costs
- Providing end-user access to data
- Searching and analyzing data
- Selecting a deployment option
Legal and Regulatory Compliance
In order to meet ESI discovery requirements, Zovy Archive allows you to gain critical insight into your data with search tools, powered by IDOL, that enable you to find, cull and preserve the exact data required to meet regulatory requirements by quickly identifying responsive data. With IDOL, searches are instantaneous and the amount of time employees spend on legal and regulatory issues is greatly reduced.
Extensive auditing features allow your organization to track and report on all ESI interaction in order to make sure the integrity of your data is maintained at all times. In addition, retention schedules can be custom built to meet any requirements on each specific type of ESI in the archive and streamline the lifecycle management process.
With the explosion of ESI in recent years, regulatory bodies have introduced new legislation and regulations that place the burden on companies to maintain compliance at all times. These laws and regulations range from privacy requirements to audit requirements to discovery requirements, and include, among others:
- General Data Protection Regulation (GDPR)
- American Recovery and Reinvestment Act (ARRA)
- Basel II
- Federal Information Security Management Act (FISMA)
- Federal Rules of Civil Procedure (FRCP)
- Federal Rules of Evidence (FRE)
- Gramm-Leach-Bliley Act (GLBA)
- Health Information Technology for Economic and
- Clinical Health Act (HITECH)
- Health Insurance Portability and Accountability Act (HIPAA)
- ISO 15489 – Records Management Standard
- Patriot Act
- Payment Card Industry Data Security Standard (PCI DSS)
- Personal Information Protection and Electronic Documents Act (PIPEDA)
- Sarbanes Oxley (SOX)
Zovy Archive provides one solution that enables your company to comply with all relevant laws and regulations. In order to meet ESI discovery requirements, Zovy Archive allows you to gain critical insight into your data with search tools, powered by IDOL, that enable you to find, cull and preserve the exact data required to meet regulatory requirements by quickly identifying responsive data. With IDOL, searches are instantaneous and the amount of time employees spend on legal issues is greatly reduced. Extensive auditing features allow you to track and report on all ESI interaction in order to make sure the integrity of their data is maintained at all times. In addition, retention schedules can be custom built to meet any requirements on each specific type of ESI in the archive and streamline the lifecycle management process, as well as mitigating risk associated with unnecessary data retention.
Reducing Overall IT costs
Zovy Archive also lowers overall IT costs. Data footprints are reduced by up to 80% with single-instance storage and data deduplication, drastically decreasing storage costs and optimizing critical server and application performance. Zovy Archive enables your organization to store and retain critical business information while seamlessly managing data destruction policies to keep costs down. By decreasing the number of hours IT teams spend managing user requests and optimizing ESI, your IT team can spend more time on high-value tasks. In addition, further cost reductions can be recognized by opting to implement Zovy Archive in a secure hosted environment, allowing your organization to better predict and control IT costs.
Even if you host your email environment, Zovy Archive can assist in controlling IT costs. Zovy Archive reduces the amount of data to be migrated to a hosted email environment, reducing the migration costs. It provides more targeted legal hold and data retention, as well as more cost-effective data retention for deactivated users.
End User Access to Data
Users want to be able to access their information at all times. However, granting this wish can be costly and burdensome for any company and can potentially increase legal risks. With Zovy Archive, users can be granted instant access to their data from anywhere and at any time. Users can benefit from searching and retrieving their data – using the power of IDOL to instantaneously return results – all within a platform that offers the same look and feel of their native applications. Zovy Archive empowers you to choose how much access employees will have to specific types of organizational data.
Zovy Archive allows your company to better search and analyze their data by eliminating the need for information silos and consolidating all types of ESI into one comprehensive archive. With the power of IDOL, users can search all ESI with ease and develop an understanding of data in real-time. Business risks and costs can be significantly reduced by enabling users to find critical information, seamlessly drive automated retention policies, and support business compliance around internal investigations and external litigation.
Zovy Cloud can be deployed in a secure hosted environment, on-premise, or in a hybrid model to meet any client’s needs:
Secure Hosted Environment
State-of-the-art data centers that offer the utmost in security and privacy for your data while reducing overall costs. Zovy Cloud data centers are SOC 2 Type II certified, and SSAE16 (formerly SAS 70 Type II) audited. With a secure hosted environment, you benefit from true data redundancy of your data, secure access to your data at all times, and ultimate scalability to meet all future growth in a cost-effective manner.
Your organizations may opt for an on-premise archiving solution because you have proprietary data, methodologies, or architectures that you want to maintain on-site. In these instances, Zovy Archive can be implemented on-premise, but fully managed and supported by the Zovy Cloud team.
In some cases, you may be contractually obligated to keep your data on-site. A hybrid environment can be a good way to meet these requirements while taking advantage of some of the cost savings associated with a secure hosted environment. With a hybrid environment, your data is retained on-site, while the archiving search and index capabilities are maintained in the Zovy Cloud hosted environment. With this option, it is possible to keep data on-site, while optimizing for peak traffic loads and driving down costs.
Collaboration Platform Archiving
Communications in the workplace are evolving rapidly. Zovy offers a comprehensive suite of connectors that work both with Zovy Archive, eDiscovery, and Supervisor as well as with any archiving or eDiscovery tool. We can ensure that your Compliance and eDiscovery keep up with new tools as they are introduced, as well as your existing tools as they change over time. In addition, we have years of experience in assisting our clients with developing regulatory, compliance, and eDiscovery strategies that cover a wide range of communications across the enterprise.