Addressing Data Governance Challenges in Education
Schools and universities face significant challenges related to electronically stored information (ESI). Schools are dealing with greater volumes of data than ever before, yet budgets are shrinking across the board, including IT. Most email communication in the education environment is sent to distribution lists, meaning storage resources are rapidly consumed as many instances of a single file are stored on school servers. In addition, since most schools and universities provide email to students and staff, end users face the burden of conforming to mailbox size limits.
Security is also an issue. Any organization supplying email is responsible for communications between users. Collaborative learning environments are a potential source of security concerns, since a student with malicious intent might delete other students’ online documents to sabotage their grades.
On the regulatory front, Freedom of Information Act (FOIA) requests are more complicated than ever. Responses must be provided in a timely way, but searching for information in information systems and digital archives is onerous. In addition, the Family Educational Rights and Privacy Act (FERPA) requires that schools maintain the privacy of student records.